Virtual Executive Assistance
Fractional Operations
AI Workflows
Here To Assist. Here to Drive. Here to Automate.
Virtual support meets operations leadership and automation consulting.If “just keep pushing” is your only plan, it’s time to reset.
Structure isn’t a luxury. We bring the strategy, systems, and sanity to help it all run efficiently.
Looking for Executive & Administrative Support?
Need Help with Operations or AI Workflows?
What it's Like to Work With Us
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ABOUT US
We work with entrepreneurs and businesses who are ready to run more smoothly, scale intentionally, and protect their capacity. Whether you need daily hands-on support or higher-level structural help, we’re here to streamline the way your business works, on every level.
Welcome! I'm Jonina, I partner with entrepreneurs and small business owners to get out from under the noise, so they can lead their business, not babysit it.Some clients call me their Executive Assistant. Others see me as their right hand, their behind-the-scenes fixer, or their operations lead. However you define it, I organize what's scattered and make sure nothing slips through the cracks.You don't need more tools. You need a partner who listens, adapts, and quietly makes things run better.
If your business needs a second brain and steady hands, I'd love to support you.
Hi, I’m Anthony. I work with fire protection and trade business owners who are ready to stop carrying the whole company on their back and start building something that runs with structure, not stress.Some clients need a full operational rebuild. Others are preparing to sell or hand things off. Either way, I help document what’s missing, strengthen what’s working, and build a business that doesn’t rely on the owner being in the middle of everything.If your team runs on unwritten rules or stepping away feels impossible, we should talk.You don’t need another platform. You need systems that stick.
If your business is ready for a reset, I’d love to help build it with you.
Portfolio
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Jonina
Anthony
Work with Us
#1...
Initial Assessment:
We begin with a discovery call to understand your business goals, team structure, workflow habits, current pain points, and long-term plans. Whether you're looking for executive support or a full operational rebuild, we’ll map the right next step.
Systems & Strategy Planning:
We start by understanding how your business operates and where support is needed most. From admin systems to leadership strategy, we help set up the tools, structure, and workflows that keep everything moving. Our focus is on execution, not just ideas, so every plan we build is grounded in real action and aligned with how your business actually runs.
...#2
#3...
Hands-On Implementation:
We step in to steady the day-to-day and shape the systems behind it. During this phase, we’re organizing workflows, building out tools, streamlining communication, and creating structure that supports the people doing the work. It’s hands-on, detail-focused, and designed to create breathing room where it’s been missing.
Refinement & Delegation:
We gradually transition ownership of key processes back to your team. This may include leadership coaching, improved onboarding processes, or delegated task systems; all designed to free you from holding everything together.
...#4
#5...
Handoff, Reporting & Optional Support:
We deliver clear, usable documentation that’s built to last. Final SOPs, workflows, and systems are handed off in a format your team can actually use and maintain. From there, we offer continued support when needed, whether that means visibility into day-to-day operations or guidance as you scale, delegate, or prepare for what’s next.
FUN STUFF
Digital Note Taking:
SuperNote A5/A6 or ReMarkable
We've personally used both devices and they each offer great features and capabilities depending on your preferences. There are many good and not so good things about each device, but here are just a few of the things that stood out for me.
| Supernote Pros | ReMarkable Pros |
|---|---|
| Connect to your email directly from the device | Thin & paper to pen like feel |
| Sync files from your device to Google Drive or SuperNote Cloud | Sync files from your device to Google Drive or ReMarkable Cloud |
| Screen casting for presentations | Screen casting for presentations |
| Device is thick like a notebook if you like that "notebook" feel. Dimensions: 178 x 245 mm, 375 g (weight) | Device is thin. Dimensions: 187 x 246 x 4.7 mm, 403.5 g (weight) |
| Supernote Cons | ReMarkable Cons |
|---|---|
| Depending on the "pen" you choose for your device, replacement tips are needed. But there are options for non-replaceable tips. | Pen tips need to be replaced often due to wear. |
| Learning features can be daunting | Not able to connect directly to email from device |
| Screen is sensitive and can easily change your settings | Pricey compared to SuperNote |
Digital Business Card:
Linq or Ovou
If you or your client attend networking events, these are convenient and easy. Yes, you can create free digital cards on Canva and if you have an Apple phone you can now share your contact info easily, but with these cards you have the ability get contact details so you can identify and follow up on leads and connections. Most importantly, less expensive long term because you do not have to re-order business cards. We personally prefer Ovou because of the one time payment and the quality of a personalized business card.
Freelance Business Banking:
Lili Banking (Pro) or Found
Both offer great options and are alike but depending on your preferences either is great for starting out. I currently use Found because it's an all-in-one banking for FREE. There is a paid version but with the FREE version you get a lot. For instance, you have the option to have taxes set aside from your income placed into a free tax savings account, creates a Schedule C for you, and allows you to track your expenses for tax write-offs. You also get a free business debit card.
Office Organization & Supplies:
Temu or Amazon
Amazon is a great fast resource for supplies but if you have time to spare, Temu is also a great resource for inexpensive supplies. You can find quality products & US vendors on Temu like post notes, pens, note pads, keyboards, & desktop organization. Why not curate your home office to your needs & wants?
Instagram Help & Education:
Instaclubhub
Navigating social media is overwhelming especially if you're new to the realm. We've found this site very helpful in helping understand Instagram as a whole. Membership is inexpensive and you get to a free trial to decide if you like the club or not.
Contact
You will receive a response within 24 hours.Please feel free to reach out to us directly for a quicker response through direct message via our chat box.